Collaborative Purchase Order Management
Eyes on the ball from the start
Many basic freight-tracking systems provide visibility from the
moment goods are loaded onto a ship, aeroplane or truck. At Torque
we recognise that many customers want more assistance further
upstream in the supply chain, working directly with the factories that
manufacture the goods.
Our Internet based purchase order management system allows your
staff to work collaboratively with your suppliers including us and our
overseas partners. An initial draft purchase order can be created
and then expanded and updated continuously by all authorised
parties from creation through to shipping. Access can be given
based on the rules you wish to use.
Individual purchase order quantities may change according to
trading performance. Orders may need to be broken down into
air and sea shipments multiple times to ensure faster arrival. Our
system allows this to safely occur with a full audit trail so that both
you and your suppliers have confidence in the change
You can upload other information to your suppliers such as barcode
or label requirements. They can signal despatch of gold-seal type
inspection samples. The supplier can confirm when quantities
are able to be shipped and you can authorise shipment online
according to your business needs. The supplier can then make a
freight booking online and subsequently load confirmed packing
||note quantity information, particularly for industries such as fashion
where agreed tolerances allow additional quantities to be shipped.
This information then flows through to the warehouse as an advance
shipment notification document so that warehouse personnel can be
sure of what they are checking.
By giving all parties full visibility of the process, you can monitor
orders not yet shipped or early orders and so enforce supplier and
freight compliance, thereby detecting potential problems
in time to take corrective action.
Fashion industry requirements are specifically covered with the
ability to add exact SKU breakdown and quantities at a date much
later than the initial style order. The system is also designed to
handle colour, size and style matrix breakdowns, seasonal indicators
and pre-retail processing instructions for the warehouse.
In addition to easy to use Internet tracking screens, exception
based and standard reports can be automatically sent to your
staff or business partners prompting appropriate action to ensure
milestones are successfully achieved in the supply chain process.
Written instructions are also sent between the parties using the
system, replicated by identical external e-mails. This way, all
correspondence relating to a particular order can be accessed in